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Parents' Association
We have a very active Parents Association at Portadown Integrated Primary School, which, over the years, has raised many thousands of pounds. The money raised has enabled us to buy a range of resources which otherwise may not be available for your children to use. Department of Education funding is adequate for the provision of all essential equipment, but the activities of the Parents' Association has allowed us to provide the additional resources. Their recent contributions include such things as additional reading schemes, CD players and a PA system. Many other items have been provided along the way and all for the benefit of the children.
The Association also helps to enhance the sense of community enjoyed by those associated with the School.
In addition the Parents' Association organises the sale of uniforms to ensure that parents get the best deal possible.
The Parents' Association is always ready to welcome new members, so if you are interested in playing an active role in the Association, please do not hesitate to contact the Chairperson Mrs Noreen Cummie.
WELCOME
Welcome to the first Newsletter of 2009! We are looking forward to some
fantastic events this year, so put the dates in your diaries now! As ever,
the success of our fundraising events depends on the hard work of everyone
so if you can spare some time to help out that would be great.
AGM
We started the year with the Annual General Meeting at which the Officers
of the PA were elected. This year’s post holders are: Michael Guilfoyle
(Chair); John Wilson (Vice-Chair); Michael Gray (Treasurer) and Tina Dugan
(Secretary), the other committee members are Clare Cuthbert, Gillian McConville,
Olivia Delaney, Caroline Taylor and Eileen Leathem. We would like to invite
all parents to put forward any ideas you may have for fundraising events,
all suggestions are very welcome. We appreciate people may not have the
time to dedicate to the PA but we require volunteers for all events that
we hold so if you can spare any time we would love to have you on board.
FUND RAISING EVENTS
During the past year we held a number of fund raising & social
events which have been widely supported by parents, children and staff.
We hope that the forthcoming events will be even more enjoyable and as
well attended as in previous years. Last year we were able to raise over
£2000 and this money will go towards the purchase of new playground
equipment to benefit P1 to P3. Also on Quiz night we were able to raise
over £1400 and half of that went to the children’s chosen
charity which was Children With Leukaemia.
DISCO
The disco in the rugby club on 27th October was a great success.
Thank you to everyone who braved the awful weather to support it. The
children really enjoyed themselves and according to our DJ, Sean McAteer
they have some great taste in music. £220 was raised on the night.
Special thanks go to Portadown rugby Club for all their help in organizing
the disco.
SPONSORED RUN
On Friday 16th October the children completed a sponsored run.
The PA provided juice and a snack for the childrena and also some refreshments
for the parents.
CONGRATULATIONS
Congratulations to Mr. Magee who successfully completed the Dublin marathon
on the 26th October. We hope he gets the feeling back in his legs some
time soon!
PIPS IS 20
This year our school is celebrating it’s 20th anniversary. The Parents
association are going to be help mark this occasion by organising a playground
party in May 2010. We plan on having cakes, buns, sweets and entertainment
will be provided so make a note now not to be missed!
AND FINALLY
There are lots of exciting events and times ahead and we hope to have
your continued support in the 2009/2010 academic year and look forward
to seeing you at the forthcoming events.
Upcoming Events
Christmas Concert – 17th December
Bingo Night - January 2010
Quiz Night – 26th March 2010
Playground party - May 2010
PORTADOWN INTEGRATED PRIMARY SCHOOL CONSTITUTION OF PARENTS’ ASSOCIATION
1. The name of the Association will be Portadown Integrated Primary School
Parents’ Association.
2. OBJECTS
2.1 The objects of the association are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school and as an ancillary thereto and in furtherance of this object the Association may:
(a) foster more extended relationships between the staff, governors,
parents and others associated with the school; and
(b) engage in activities which support the school and advance the education
of the pupils attending it.
3. MEMBERSHIP
The Association shall include parents of all children at the school.
4. OFFICERS
Currently reads:
4.1 The committee shall consist of Chairperson, Vice-Chairperson, Secretary,
Treasurer, at least 2 class representatives (including Nursery) and Teacher
representative, nominated by Principal, as a co-opted member.
Amended to:
4.1 The committee shall consist of Chairperson, Vice-Chairperson, Secretary,
Treasurer, a minimum of 3 additional parents and Teacher representation,
as nominated by the Principal, as a co-opted member. The committee should
not exceed a membership of 10.
4.2 The officers and committee shall be elected at the AGM and shall serve
until the commencement of the next AGM.
4.3 Currently reads:
The quorum for a meeting of the Committee shall be ¼ of the membership
(minimum 5 members).
Amended to:
4.3 The quorum for a meeting of the committee shall be a minimum of 4
Committee members.
4.4 Vacancies during the year will be filled by a co-option.
Currently reads:
4.5 Nominations shall be proposed and seconded by members and should have
the consent of the nominee. Normally, nominations may be made at any time,
in writing, prior to the commencement of the AGM.
Amended to:
4.5 Nominations shall be proposed and seconded by members and should have
the consent of the nominee. Nominations will be given in writing to the
Secretary not fewer than 14 days before the date fixed for the holding
of the AGM.
4.6 Key persons (i.e. Chairperson, Vice-Chairperson, Secretary and Treasurer)
should not, normally, continue to serve after two years appointment but
may remain on the committee in an alternative capacity.
Currently reads:
4.7 The Committee shall strive to ensure that membership is of reasonable
religious and cultural balance.
Amended to:
4.7 The Committee shall strive to ensure that Committee membership is
of reasonable religious and cultural balance.
4.8 Committee meetings will be held at least once per term. Each Committee
member shall be notified of each meeting and agenda at least five working
days before each meeting.
4.9 Members of the Committee who are unable to attend meetings are requested
to inform the chairperson or Secretary.
COMMITTEE MEMBERS WHO HAVE FAILED TO ATTEND THREE CONSECUTIVE MEETINGS WITHOUT APOLOGY MAY BE ASKED TO RESIGN FROM THE COMMITTEE.
5. GENERAL
5.1 An AGM will be held once a year to transact relevant business (to
include reports from Chairperson and Treasurer). All parents have a right
to attend and 7 days notice of the meeting will be given.
5.2 Parents’ Association members using school premises shall not
interfere with, or make use of rooms or other facilities other than those
which are allocated to them. Permission must be sought from the Principal
for use of school premises.
5.3 The rules of the Association may be changed by the wish of a two-thirds
majority of voting members present at either the AGM or any meeting of
the Parents’ Association, provided that all members have received
notice in writing of the proposed changes at least five days before the
meeting is to be held. No amendment may be made which would cause the
Association to cease to be a charity at law.
6. FINANCE
6.1 All monies raised by or on behalf of the Association shall be applied
to further the objects of the Association and for no other purpose.
6.2 The honorary Treasurer shall keep proper accounts of the finances
of the Association.
Currently reads:
6.3 The accounts shall be audited at least once a year by an auditor or
auditors who shall be appointed at the Annual General Meeting.
Amended to:
6.3 The accounts shall be examined at least once a year by an independent
examiner- an independent person who is reasonably believed by the committee
to have requisite ability and practical experience to carry out a competent
examination of accounts – who shall be appointed at the Annual General
Meeting.
Currently reads:
6.4 An audited statement of accounts for the last financial year shall
be submitted by the Committee to the Annual General Meeting.
Amended to:
6.4 A financial report for the last financial year shall be submitted
by the committee to the Annual General Meeting.
6.5 A bank account shall be opened in the name of the Parents’ Association
with the First Trust Bank Ltd; or with such other bank as the Committee
shall from time to time decide. The Committee shall authorize in writing
the Honorary Treasurer and two members of the Committee to sign cheques
on behalf of the Association. All cheques must be signed by not less than
two of the three authorised signatories.
7. DISSOLUTION
7.1 If on the grounds of expense or otherwise, the Committee shall by
simple majority approve a resolution to dissolve the Association, and
if such resolution shall be approved by a two thirds majority of the members
of the Association present and voting at an Extraordinary General Meeting
called to consider such resolution, the assets of the Association (after
satisfaction of all debts and liabilities) shall be transferred to such
charitable institution or institutions having objects similar or related
to those of the Association as the said Extraordinary General Meeting
shall, after such consents as shall be necessary, decide.
Amended May 8th 2009
Welcome
Hello and welcome to the latest edition of the ‘Observer’.
Support Needed
With the enthusiastic assistance of parents, children and teachers PIPS
Parents’ Association intends to present a variety of events over
the next few months.
As ever we will approach you personally, via the telephone and through notices to ask for your help and support. Please remember however, that the monthly meetings take place (as far as possible) on the first Wednesday night of each month and you are invited to come along. Next Meeting will be on Wednesday 7 March at 7.30pm in the school. The more people we have offering ideas and advice, the more organised we can be!
What’s coming up ……..
This term we have plenty of suggestions for fundraising. Another
Bingo night is being planned and the annual Fun Day should go ahead if
we have the help needed.
Proposed events this term:
>> Thursday 22 March –Bingo Night
>> Wednesday 2 May – Confirmation*
>> Saturday 19 May – First Holy Communion*
>> Friday 8 June – Fun Day
* Families involved will be contacted re Celebration Meal
Past Events
In the autumn term we raised almost £250 at the Sponsored Walk and
over £200 at the Bingo Night. Two fun events were also enjoyed by
all those taking part – the shopping trip to Dublin and Santa’s
visit.
Last term we all remember the Christmas Fair which was a very successful evening all round. We managed to raise just over £1000. We would like to say a big “Thank You” to all the parents and families, children and teachers who provided:
- items for the children’s Lucky Dip
- food for the refreshments
- items for the Raffle
- preparing reindeer food
- organising Cracker Raffle
- Teddy Bear for “Guess the Name of the Bear”
- making and selling children’s craft items
- help setting up stall tables earlier in the day
- serving refreshments
- manning various stalls
And a Big Big ‘Thank You’ to Santa Clause who paid 2 visits
to PIPS in December!
Recipe Book
We are already planning our main fundraiser for Christmas 2007 –
can you believe it? We will require each family to provide a favourite
recipe and we intend putting them altogether into a PIPS Recipe Book.
You will find out more shortly – but start gathering up your best
recipes!
Winners …
The Parents’ Association would like to congratulate the P7 team
which won the local heat of the quiz organised recently by Portadown Credit
Union at The Millenium Court. Well Done!
Thanks again for all your help and support!
Chairperson
Noreen Crummie
Secretary
Letty McCann
Treasurer
Michael Gray
